Administrative Assistant
Location: West Hollywood, CA
Job Type: Contract
Company: IDR
Category: Administrative / Clerical
Job Description Apply Now
The Administrative Assistant position is an essential role designed to provide comprehensive administrative and operational support to senior leadership within healthcare or academic organizations. As an Administrative Assistant, you will be responsible for supporting department chairs and vice chairs, ensuring the smooth execution of daily operations and strategic initiatives. This full-time opportunity offers a dynamic and engaging work environment, where you will collaborate with a wide range of professionals, including faculty and physicians. The role requires a strong on-site presence, allowing you to be at the heart of organizational activities and play a critical part in supporting high-level decision-makers.
By joining a respected industry leader, you will have access to a competitive compensation package, comprehensive benefits, and the chance to advance your career in a supportive and growth-oriented setting. The Administrative Assistant role is ideal for professionals with a proven track record of providing executive-level support and a passion for organizational excellence.
Administrative Assistant - Summary- Serve as the primary administrative support for senior executives in a healthcare or academic setting.
- Facilitate the efficient management of daily operations by handling complex scheduling, communication, and logistical tasks.
- Support the mission and objectives of the organization through proactive problem-solving and superior organizational skills.
- Act as a liaison between leadership and internal or external stakeholders, ensuring professionalism and confidentiality at all times.
- Manage complex executive calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Screen and prioritize incoming communications, including emails, calls, and correspondence, responding appropriately and maintaining confidentiality.
- Prepare, proofread, and edit reports, presentations, and other business communications with a high degree of accuracy and attention to detail.
- Plan, coordinate, and document high-level meetings and events, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items.
- Support special projects, conduct research, and assist with the coordination and implementation of strategic initiatives as directed by leadership.
- Maintain organized workflows, manage sensitive information, and ensure all administrative processes align with organizational standards.
- Participate in regular campus rounds and actively engage with faculty and physicians as part of daily on-site responsibilities.
- Competitive compensation package commensurate with experience and qualifications.
- Comprehensive benefits including medical, dental, vision, and life insurance.
- Employee Stock Ownership Program to support long-term financial growth.
- Opportunity to work with an industry-leading organization recognized for excellence in staffing and employee engagement.
- Dedicated Engagement Manager to support your career development and success.
- Minimum of 4-5 years of experience as an executive assistant or in a high-level administrative support role, preferably supporting C-suite executives.
- Experience in healthcare or academic environments is highly desirable.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business productivity tools.
- Excellent organizational, multitasking, and problem-solving abilities.
- Strong verbal and written communication skills, with the ability to interact professionally at all levels of the organization.
- Commitment to maintaining discretion and confidentiality with sensitive information.
- High attention to detail and a proactive approach to administrative challenges.
- Demonstrates a high level of professionalism and a customer-service-oriented mindset.
- Thrives in fast-paced, dynamic environments and adapts easily to changing priorities.
- Enjoys collaborating with diverse teams and building strong relationships with internal and external stakeholders.
- Possesses a results-driven attitude and takes initiative to anticipate the needs of leadership.
- Brings a passion for organizational excellence and a commitment to supporting the mission of the organization.
- The Administrative Assistant role offers a unique opportunity to make a meaningful impact within a respected organization recognized for industry leadership and employee satisfaction.
- Working in a vibrant and diverse area provides exposure to a wide range of professionals and organizational cultures.
- Now is the perfect time to take the next step in your administrative career—apply today by clicking the job application button!
- #LI-Onsite
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement.