HR Onboarding Specialist
Location: Lehi, UT
Job Type: Contract
Company: IDR
Category: Human Resources
Job Description Apply Now
The HR Onboarding Specialist plays a vital role in ensuring a seamless and compliant onboarding experience for new hires across a diverse organization. As part of a dynamic Talent and Culture team within a rapidly growing industry, the HR Onboarding Specialist is responsible for managing all aspects of the new hire onboarding process, collaborating with internal teams, and ensuring that every candidate’s journey from offer acceptance to their first day is thorough and positive. This full-time opportunity offers meaningful career growth and the chance to contribute to a culture of excellence, all while working in a supportive and innovative organization.
In this position, the HR Onboarding Specialist oversees the onboarding lifecycle, making certain that all necessary steps are executed accurately and efficiently. The specialist serves as the primary point of contact for new hires, providing guidance and support throughout the onboarding process. This includes managing pre-employment requirements, facilitating communication between stakeholders, and troubleshooting any challenges that arise to guarantee a smooth transition for new employees. By working closely with recruiters, human resources, and business leaders, the HR Onboarding Specialist upholds hiring timelines and ensures compliance with organizational policies and regulatory standards.
The HR Onboarding Specialist’s daily responsibilities include reviewing and validating candidate information, coordinating background checks and drug screening procedures, and addressing any discrepancies or issues that may occur. The specialist also partners with internal teams to resolve onboarding-related challenges and implements process improvements as needed. Additionally, the role involves maintaining up-to-date documentation, updating onboarding tools, and supporting the adoption of new workflows to enhance the candidate experience and operational efficiency.
To be successful in this role, candidates should possess a high school diploma or GED equivalent, with a bachelor’s degree preferred. At least two years of experience in talent acquisition, human resources, or operational support is required. Proficiency with Microsoft Office applications, including Excel, Outlook, and Teams, is essential. Experience working with SAP SuccessFactors or a similar HRIS/ATS system is a valuable asset. The ideal individual demonstrates strong attention to detail, the ability to manage multiple priorities simultaneously, and a commitment to upholding compliance standards across the onboarding process.
The HR Onboarding Specialist position offers a competitive compensation package, full benefits including medical, dental, vision, and more, as well as unique opportunities for professional growth within an industry-leading organization. Employees benefit from a supportive work environment, an employee stock ownership program, and the opportunity to work with a dedicated engagement manager who is invested in their success. The organization is recognized for its longstanding commitment to excellence, having earned multiple client and talent awards over the years.
Working in Lehi, UT, provides employees with access to a vibrant business community and a growing technology hub, making it an attractive location for professionals seeking advancement and rewarding work experiences. The company’s mission centers around fostering an inclusive and innovative culture where every team member can thrive. All qualified applicants are encouraged to apply for the HR Onboarding Specialist role and join a team that values diversity, growth, and excellence. To take the next step in your HR career, click the job application button and submit your application today.
HR Onboarding Specialist - Summary- Manages the complete onboarding experience for new hires across the organization
- Serves as the primary point of contact for candidates, HR, and business leaders during the onboarding process
- Ensures compliance with company policies and all regulatory requirements
- Supports process improvements and adoption of new onboarding workflows
- Guide candidates through every stage of the onboarding process, providing support and troubleshooting in HRIS/ATS systems such as SuccessFactors
- Coordinate and oversee background checks, drug screens, and manage adverse action procedures
- Validate onboarding data for accuracy and compliance with hiring requirements
- Collaborate with recruiters, HR, and business leaders to resolve onboarding concerns and maintain hiring timelines
- Update onboarding documentation and support the rollout of new onboarding tools and processes
- Competitive compensation package
- Comprehensive benefits: medical, dental, vision, life insurance
- Employee Stock Ownership Program
- Access to a dedicated engagement manager
- Industry awards and recognition for workplace excellence
- High school diploma or GED required; bachelor’s degree preferred
- Minimum of 2 years experience in talent acquisition, HR, or similar operations support
- Proficiency with Microsoft Office (Excel, Outlook, Teams)
- Experience with SAP SuccessFactors or similar HRIS/ATS preferred
- Strong attention to detail and ability to manage multiple priorities
- Detail-oriented, organized, and able to balance multiple tasks
- Effective communicator with a collaborative mindset
- Experienced in HR technology and onboarding processes
- Proactive problem-solver committed to an excellent candidate experience
- Adaptable to process changes and continuous improvement
- Opportunity to work in a thriving business community with access to professional development
- Inclusive company culture that values diversity and supports employee growth
- Full compliance with all EEOC regulations and civil rights laws
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.
- Ready to advance your career as an HR Onboarding Specialist? Click the job application button to apply today!